Paperless Pipeline Pricing: Pay Per Deal, Not Seat

Think about your office utility bill. You pay for the electricity you actually use, not for every single person who has a desk in the building. It’s a simple, logical system that ties your costs directly to your activity. So why should your real estate software be any different? Many platforms charge you per user, which is like paying a fee for every agent on your roster, whether they close one deal a year or fifty. It just doesn’t make sense. We built our system on a more practical model. This guide explains the Paperless Pipeline pricing structure, which works just like that utility bill. You pay based on your brokerage’s productivity—the number of new deals you close—not your headcount.

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Key Takeaways

  • Align your software costs with your revenue: Our transaction-based pricing means you only pay for the deals you start each month, making your expenses predictable and directly tied to your income.
  • Add your entire team without extra fees: Every plan includes unlimited users, so you can grow your brokerage by adding agents and staff without worrying about expensive per-seat charges.
  • Choose a flexible plan that changes with you: Easily switch your plan up or down each month to match your deal flow, ensuring you never pay for more than you actually use.

Find the Right Plan for Your Brokerage

Choosing the right software shouldn’t feel like a gamble. Your transaction management platform should support your brokerage’s workflow and budget, not complicate it. That’s why our pricing is straightforward and flexible. Instead of locking you into expensive contracts or charging for every agent on your roster, we base our plans on the one thing that actually reflects your business activity: the number of new deals you close each month.

This approach makes it easy to find a plan that fits your current needs perfectly. As your brokerage grows, your plan can grow with you. Let’s look at how our plans are structured so you can find the right one for your team.

Our Plans

We keep things simple by offering plans based on the number of new transactions you start each month. This means you only pay for what you actually use. For example, our smallest plan starts at just five new transactions per month, making it perfect for smaller teams or independent transaction coordinators. As your deal volume increases, you can move to a plan that accommodates 10, 25, or even 250 new transactions per month.

If your brokerage handles a high volume of deals, our Unlimited Plan covers up to 450 new transactions for a flat monthly rate. You can see a full list of plans and find the tier that matches your monthly deal flow. Each plan is designed to give you predictability and control over your expenses.

What Features Come with Each Plan?

No matter which plan you choose, you get access to all of Paperless Pipeline’s core features. We don’t believe in holding essential tools hostage in higher-priced tiers. Every plan gives you the power to manage transactions, handle eSignatures, and maintain audit-ready compliance from day one. You get everything you need to run your back office smoothly without paying for extras you don’t.

The biggest feature included in every single plan is unlimited users. That’s right, you can add your entire team, including agents, admins, and transaction coordinators, without ever paying an extra dime. This simple, all-inclusive approach ensures your whole office can collaborate in one place.

Why Every Plan Includes Unlimited Users

Our unlimited user policy is a core part of our philosophy. Most software companies charge per user, which can get expensive fast, especially for a growing brokerage. Those per-seat fees often penalize you for expanding your team. We think that’s backward. You should be able to hire a new agent or bring on an assistant without worrying about your software bill going up.

With Paperless Pipeline, you have the freedom to grow your team without scaling your costs. This model is ideal for brokerages of all sizes, from small teams that need to stay lean to larger offices with dozens of agents. It provides the stability you need to manage your business effectively, knowing your costs are tied to your success, not your headcount.

How Does Transaction-Based Pricing Benefit Your Brokerage?

When your software costs are tied directly to your revenue, your budget becomes much easier to manage. That’s the core idea behind transaction-based pricing. Instead of paying a fixed fee for every person on your team, you pay based on the number of new deals you start each month. This model aligns your expenses with your income, giving you more control over your bottom line. It’s a straightforward, predictable way to pay for the tools you need, ensuring you’re only investing in software when it’s actively helping you generate income.

Pay for New Deals, Not for Agent Seats

Most real estate software platforms charge per user, which means your bill goes up every time you hire a new agent or add an admin. We do things differently. Paperless Pipeline charges one flat monthly price for your whole company, based on the number of new transactions you create. This means you can stop counting heads and start focusing on closing deals. Our pricing plans are designed so you only pay for your brokerage’s productivity, not its size. This saves you from paying for seats for agents who may only close a few deals a year.

Scale Your Team Without Scaling Your Software Bill

Growing your brokerage should be exciting, not expensive. With a transaction-based model, you can expand your team without worrying about your software costs spiraling out of control. Because every plan includes unlimited users, you can add all your agents, brokers, and office staff without paying extra. This gives you the freedom to bring on new talent and support a growing team of transaction coordinators. You can finally build your team without a financial penalty, making it easier to scale your operations smoothly.

Choose a Plan That Grows With You

The real estate market isn’t static, and your software plan shouldn’t be either. We understand that your deal volume can change from one month to the next. That’s why you can change your plan up or down each month depending on how many new deals you have. This flexibility helps you save money during slower times and ensures you’re always on the right plan for your current business needs. It’s a practical approach that gives you the agility to respond to market shifts, which is a key reason brokerages find us to be a great Dotloop alternative.

Transaction-Based vs. Per-User Pricing: What’s the Difference?

When you’re choosing a transaction management system, the pricing model is just as important as the features. It directly impacts your brokerage’s bottom line and how easily you can grow. Most software in the real estate space falls into one of two camps: per-user pricing or transaction-based pricing. Understanding the difference is key to avoiding surprise costs and finding a solution that truly supports your business goals.

A per-user model charges you for every single person on your team who needs access to the software. As your brokerage grows and you bring on more agents or administrative staff, your monthly bill grows right along with it. This can make scaling feel expensive and unpredictable. On the other hand, a transaction-based model links your costs directly to your business volume. You pay based on the number of deals you manage, not the number of people on your roster. This approach offers more flexibility and predictability, ensuring your software costs align with your revenue, not your headcount. Let’s break down what each model means for your brokerage.

The Problem with Per-User Fees

Many transaction management platforms, including some common Dotloop alternatives, use a per-user pricing model. This means you pay a set fee for each agent, transaction coordinator, and admin who needs an account. While it might seem straightforward, this model can create a financial roadblock to growth. Every time you hire a talented new agent, your software bill goes up. This structure can make you hesitate to expand your team or give access to part-time staff. To make matters worse, these plans often come with annual contracts, locking you into a system that penalizes you for growing your business.

The Freedom of a Pay-per-Transaction Model

We do things differently. A pay-per-transaction model ties your monthly cost to your productivity, not your people. Your price is based on the number of new deals you start each month, which means your software expenses scale naturally with your revenue. The best part? Every Paperless Pipeline plan includes unlimited users. You can add your entire team, from agents to admins, without ever paying more. This gives you the freedom to grow your brokerage without worrying about a bigger software bill. It’s a simpler, more predictable way to budget, ensuring your tools support your success instead of holding you back.

Customize Your Plan with Add-On Features

We believe your software should fit your brokerage, not the other way around. While our core transaction management system is designed to be simple and powerful right out of the box, you can also add specific features to create a more tailored solution. This approach ensures you only pay for the tools you actually need to run your business efficiently.

Every Paperless Pipeline plan already includes the essentials for success: unlimited users, unlimited office locations, and unlimited document storage. You’ll never have to worry about your bill creeping up just because you hired a new agent or opened a new branch. From there, you can enhance your system with powerful tools designed to handle other critical parts of your business, like managing commissions. It’s all about giving you the flexibility to build a platform that supports your unique workflows without adding unnecessary complexity or cost.

Pricing for the Commission Module

Tired of wrestling with spreadsheets to calculate agent payouts? Our Commission Module is the perfect solution. This optional add-on lets you track agent commissions, generate instant commission statements, and produce detailed financial reports directly within Paperless Pipeline. It streamlines your entire process, ensuring accuracy and transparency for every single deal.

Pricing for the Commission Module is straightforward and scales with your business, ranging from $54 to $114 per month depending on your transaction volume. By adding this feature, you can save hours of administrative work, reduce the risk of costly errors, and give your agents the clear, timely statements they appreciate.

Explore Other Available Add-Ons

Beyond specific modules, the most powerful way to customize your plan is by taking advantage of its built-in flexibility. Since all our plans and pricing are based on the number of new deals you start each month, you can easily adjust your subscription as your business ebbs and flows. If you have a slow month, you can move to a lower-tier plan to save money. When business picks up, you can scale up just as easily.

This freedom to change your plan monthly is a core part of our philosophy. It ensures you’re never locked into a high-cost contract or paying for more than you use. It’s a practical way to manage your budget and align your software costs directly with your revenue.

How to Start Your Free Trial

Ready to see how a simpler transaction management system can change your brokerage? We believe the best way to understand the value of Paperless Pipeline is to use it yourself, which is why we’ve made our trial process as easy and transparent as possible. You can get a feel for the entire platform without any pressure or commitment. We want you to see firsthand how our system can streamline your workflows, keep your documents organized, and make commission management a breeze.

We designed our free trial to be a true test drive. You’ll get access to the features that matter most to your day-to-day operations, allowing you to see exactly how Paperless Pipeline fits into your existing processes. Forget about complicated demos or high-pressure sales calls. This is your chance to explore the software on your own time. And to make sure you get the most out of it, we’re here to help you get everything set up from day one, completely free of charge.

Try It Free—No Credit Card Required

We mean it when we say our trial is free. You can start your free trial today without entering any credit card information. There are no hidden fees or automatic charges waiting for you when the trial period ends. This approach lets you explore every corner of Paperless Pipeline with total peace of mind. You can test our features, upload a few transactions, and see if our system is the right fit for your team’s needs. It’s a simple, no-strings-attached way to see if we’re the right partner for your brokerage.

We’ll Help You Get Started for Free

Switching software can feel like a huge task, but we’re here to make it easy. During your free trial, our team will help you set up your account at no extra cost. We’ll walk you through configuring your office locations, adding users, and customizing your transaction statuses and checklists to match how your brokerage already operates. Our goal is to get you up and running quickly so you can spend your trial period actually using the software, not just setting it up. This hands-on support ensures you can immediately start closing deals more efficiently.

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Frequently Asked Questions

What happens if my brokerage has a busy month and we go over our plan’s transaction limit? First of all, congratulations on a great month! If you exceed your plan’s limit, we’ll simply reach out to you about moving to the next plan tier. There are no surprise penalties or automatic overage charges. Our goal is to make sure you’re always on the most cost-effective plan for your actual business activity, so we make the process simple and transparent.

Are there any hidden fees or features that are only available on more expensive plans? Not at all. We believe every brokerage deserves access to the same powerful tools, regardless of size. Every plan comes with all our core features, including unlimited users, unlimited document storage, and unlimited office locations. The only optional cost is for add-on modules, like our Commission Module, which you can choose to add if it fits your specific needs.

Why is your pricing based on transactions instead of the number of agents I have? We tie our pricing to your productivity because it’s a fairer and more predictable way to budget. Charging per agent penalizes you for growing your team, which never made sense to us. By focusing on the number of new deals you start, our costs align directly with your revenue. This way, you can add as many agents, admins, or transaction coordinators as you need without ever seeing your software bill increase.

How difficult is it to change my plan if my deal volume changes? It’s incredibly simple. You can adjust your plan up or down at any time to match your brokerage’s deal flow. We know the real estate market has its seasons, and your software should adapt to that. Just let our team know, and we can switch you to a more suitable plan for the upcoming month, helping you save money during slower periods and scale up when business is booming.

What exactly is included in the free setup during my trial? Our free setup is designed to get you comfortable with the system right away. A member of our team will personally help you add your agents and admins, configure your office locations, and customize your checklists and transaction statuses. We want you to spend your trial actually managing deals, not figuring out settings, so we handle the initial configuration for you.