Free Real Estate Transaction Management Spreadsheet from Paperless Pipeline
Our downloadable real estate transaction management spreadsheet helps you organize your real estate business.
It’s perfect for firms starting out that need a cheap way to manage transactions before they start to consider the advantages of moving to an all-inclusive software solution like Paperless Pipeline.
Our real estate transaction tracker spreadsheet will help you:
- Manage transactions.
- Keep track of key dates.
- Quickly and easily add key data
- Filter your transactions by key areas.
- Get an overview of the most critical data.
5 Tips for Efficient Transaction Management Processes
Many real estate businesses are so focused on sales that they forget to ensure that their admin processes are running smoothly.
But admin shouldn’t be treated as an afterthought. In fact, it’s critical to your brokerage’s success.
If your transaction management process is slow and full of mistakes, then your business will be less efficient—meaning you won’t make as much money as you should.
This section provides five best practice tips to streamline your transaction management processes.
Limit who can access your spreadsheet
Keeping your transaction data accurate and consistent is critical. Your entire business relies on it.
Any mistakes can slow down the closing process or even lead to deals falling through—both of which will impact your revenue and reputation.
It’s difficult to keep a manual system like a spreadsheet consistent if lots of different people are using it. In fact, the more people using it, the more chance there is of errors creeping in.
By limiting the number of people who can access your admin tools you ensure that your data represents a single source of accuracy.
And, if there are any issues with the management of the system, then you know exactly which team members require further training.
Start transactions earlier
Many brokerages start new transactions when their real estate agents submit documents.
This means that there is a load of admin processes that need to be performed before the deal can proceed.
This slows down the entire real estate business and can be frustrating for all parties involved—including your clients.
You can get a head start on some of these processes by starting new transactions earlier. This could be when your agents write offers or when they are about to list a property.
If you do this in Paperless Pipeline, then our system will automatically populate your agent’s calendar with the transaction’s due dates, making the whole process easier to track.
Have one inbox for all transactions
Handling data isn’t the only area where you need to be consistent. You should also make sure that all of your staff and agents send all transaction data to one inbox.
Why? Because if you send documents, updates, contracts and offers haphazardly to different people, then you will begin to miss documents—you could even lose some.
This problem is made even worse if you use a platform like Dropbox. Not only are there multiple email addresses where documents can be lost, but now there are multiple storage locations too
With a single inbox, agents can send or forward emails with attachments, scan documents into the inbox, or have documents automatically sent from e-sign tools into the inbox.
And your admins will have just one place to check.
Communicate quickly and often
Good communication is the backbone of a successful brokerage. Unfortunately, many of them don’t do it well.
They either don’t do it enough so no one knows what stage each transaction is at, or they do it too much and hold company-wide meetings to go through transactions one by one.
The solution is to use automatic updates and instant email templates to make regular communication quick and simple.
For example, Paperless Pipeline allows you to set up automatic email reminders for upcoming and overdue tasks.
It also allows you to streamline email updates and communication using saved email templates and auto-fill tags.
Let agents view your system
As mentioned in point number one, you should limit the number of employees who can make changes to your transaction management system.
You should, however, also allow everyone to view it by managing permissions correctly.
Why? Because this means everyone can access the information they need. It also means they know exactly what stage each transaction has reached.
With this set up, your agents will no longer need to email you and your admins with questions, which can save time.
But more importantly, it means your agents are always prepared. Whether they’re at the closing table, on the go, or getting ready for tax season—production, commission, and contact information is at their fingertips.
Paperless Pipeline Is the Easiest Way to Manage Real Estate Transactions
Organizing your business with a spreadsheet may be manageable when you first start out. But it won’t be long before you will need a more sophisticated method of managing transactions.
Here are some of the benefits of using Paperless Pipeline:
Close deals faster: Paperless Pipeline has transaction checklists with automated reminders to keep agents on task. Agents can upload documents from anywhere and review them with one click.
Delight your agents: Our software is a great tool that is easy to use and saves your agents a ton of time and stress, helping you achieve 100% agent adoption.
Lower your costs: Less filing and admin means lower staffing costs. You can also move away from expensive software that agents and employees don’t use.
Change plans with flexible pricing: We offer flexible pricing that is perfect for small and large brokerages and means you only ever pay for what you need.
Real Estate Transaction Management Spreadsheet vs. Paperless Pipeline
Paperless Pipeline makes running your real estate business easier. You can create and save instant real estate transaction reports, download the results, and share them with your team.
However, getting started with real estate transaction management often starts with managing deals on a simple spreadsheet.
It’s often free, quick, and not a bad idea when you’re wanting to manage just a few listings and sales.
Using a transaction management spreadsheet:
- Agents and admins spend valuable time manually inputting information.
- Forgotten or overlooked tasks mean deals take longer than they should.
- Gathering audit information is a job you dread.
- You feel like you’re continually playing catch-up with your business.
Using Paperless Pipeline:
- Agents love the ability to upload and access documents from anywhere quickly.
- Transaction checklists and automated reminders keep deals on track—without your input.
- Audit is easy as the software records every action on every transaction.
- You’re able to stay ahead of everything that happens in your brokerage.
No Contract, Flexible Pricing: The Perfect Tool for Growing Brokerages
We understand that small and growing brokerages don’t want to be stuck with fixed plans that don’t adapt to their needs. That’s why Paperless Pipeline has a flexible pricing model and no contract.
No contracts: Sign up with us on a monthly basis with no cancellation fee. Upgrade or downgrade your plan, depending on the month’s transaction forecast.
No setup fees: Getting started with Paperless Pipeline is completely free. We even provide training to ensure you get the most from the software.
No per-user cost: Transaction-based pricing means you can add your entire team to the software at no extra cost. We also offer a free trial that lets you manage up to nine transactions over 14 days for zero cost.