Introducing Paperless Pipeline’s New Real Estate eSign Feature: Everything You Need to Know

From listing agreements and disclosures to offers and closing paperwork, real estate transactions involve endless documents that must be signed, often by multiple parties across many stages.

Managing all of that efficiently is a real challenge for brokerages, especially when juggling deadlines, clients, and remaining fully compliant.

Paperless Pipeline has always made it easy for real estate teams to stay organized and in control of their workflows. 

Now, with the launch of our fully integrated eSign and form-building features, you can create reusable forms, collect signatures, and streamline your document process, all without leaving the platform.

In this guide, we’ll walk you through everything you need to know about our new features and why our solution is the best choice for your brokerage.

What Are Electronic Signatures?

Electronic signatures impact how real estate professionals handle paperwork, enabling faster, more secure, and convenient transactions from start to finish.

An electronic signature (or eSignature) is a legally binding way for someone to sign a document online without any printing, scanning, or in-person meetings required.

This technology has become essential for managing property transactions for real estate agents, brokers, and transaction coordinators.

🤔 Why eSignatures are needed in real estate

In a typical real estate transaction, dozens of documents need to be signed, including listing agreements, purchase contracts, disclosures, and contingency removals.

Traditionally, this meant a lot of back and forth between brokerages and clients. It also meant printing real estate documents, meeting clients in person, or emailing scanned PDFs. 

This is not only time-consuming but also increases the chances of missed signatures, outdated versions, and misplaced paperwork. 

Beyond just speed and convenience, electronic signatures help real estate teams manage documents more efficiently. When used with tools like Paperless Pipeline’s new built-in eSign feature, signed documents are automatically routed back to the transaction file.

This eliminates the need to upload signed files manually, reduces human error, and ensures that everything is stored securely and in the right place.

🤔 What about electronic forms?

Tools like Pipeline eSign now support electronic form templates, allowing teams to pre-fill key transaction data and assign roles in the signing process. That means less repetitive work and faster turnaround time, which is especially helpful when you’re juggling multiple deals at once.

Understanding Our New eSign Feature: The Simplest Way to Sign Real Estate Documents

We built Pipeline eSign with one goal in mind: to enhance speed and simplicity. It’s a seamless electronic signature solution designed specifically for real estate professionals.

Unlike third-party tools that require extra logins, disconnected workflows, or costly per-user fees, Pipeline eSign is built right into your Paperless Pipeline account, so it works exactly the way your team already does.

With Pipeline eSign, you won’t need to juggle platforms or manually upload files. Our all-in-one solution means the signing process happens inside your transaction management system, where your documents already live.

That means fewer steps, less errors, and a significantly faster turnaround when you’re collecting signatures for time-sensitive transactions. 

What sets Pipeline eSign apart isn’t just its built-in functionality; it’s how naturally it fits into your daily workflow, enhancing real-time collaboration. 

Whether you’re an agent, admin, or transaction coordinator, you can initiate a signature request directly from a transaction or the shared Reference Library.

To keep your team protected and compliant, every signature request includes a detailed audit trail. Each step, when a request is sent, viewed, signed, and completed, is logged automatically in the transaction’s history. 

These advanced features give you full transparency and peace of mind, especially when reviewing document statuses or handling compliance.

The Benefits of Pipeline eSign

Pipeline eSign was built with real estate professionals in mind and is designed to simplify your workflow, reduce paperwork, and accelerate the way you close deals.

Fully integrated into Paperless Pipeline, it allows your team to send documents, collect legally binding signatures, and track progress without leaving the system they already use every day.

Below are some of the ways Pipeline eSign can help your business run more efficiently:

✔️ Secure, compliant, and paper-free

Our tool eliminates printing, scanning, and digging through physical forms. Pipeline eSign uses PAdES-compliant electronic signatures, ensuring each request is secure, legally binding, and fully auditable. 

This gives brokers and their teams complete visibility and reduces reliance on outdated, paper-heavy processes.

✔️ Seamless integration with your workflow

Pipeline eSign is built into the core of Paperless Pipeline, which means it naturally fits in your existing real estate transaction process. 

You can send documents for signature directly from a transaction, with signer roles and transaction details filled in automatically.

This seamless integration cuts down on processing time, eliminates repetitive tasks like data entry, and ensures that every request reflects up-to-date, accurate deal information.

✔️ Real-time tracking for smarter oversight

Once a request is sent, you can easily track the process from start to finish. Pipeline eSign provides updates on every signature request, so you’ll know which documents have been signed, what’s still pending, and who might need a reminder.

This level of transparency helps your team stay on track and avoid any delays during transactions.

✔️ Smart field and time-saving templates

Pipeline eSign includes additional features that go beyond simple signature collection. You can add smart fields that automatically pull in signer names, agent details, or transaction data. You can also insert text boxes or checkboxes for flexible data entry. 

Electronic form templates allow you to define signer roles and auto-fill key fields for your most common documents, saving your team from repeating the same setup steps.

✔️ A user-friendly interface for signers

Our new tool makes the signing experience effortless for your clients. Each signer receives a secure link, and no logins or account creation are needed. 

With a user-friendly interface and step-by-step navigation, signers can review and complete documents on any device in just a few clicks. This means fewer client questions, helps you reduce errors, and allows for a smoother process overall.

✔️ Flexible, usage-based pricing

Unlike many third-party tools, Pipeline eSign offers affordable, usage-based pricing. There are no contracts, inflated plans, or per-user fees. We offer a transparent pricing model where you only pay for what you send. 

This flexibility makes it easy for offices of any size to scale without added costs, especially as your transaction volume grows.

How Pipeline eSign Works

Watch the video below to understand exactly how our new feature works and how it can integrate seamlessly into your existing workflows:

You Can Now Build Real Estate Forms with Paperless Pipeline, Too

In addition to streamlining signatures, Paperless Pipeline now lets you create smart, reusable real estate forms. This gives your team an even faster way to handle repetitive documents and ensure consistency across every transaction.

ℹ️ Create smart forms once

With our new forms feature, admins can build electronic forms directly from the shared Reference Library. These aren’t just static templates, they’re dynamic forms that auto-fill information from your transaction and allocate signer roles automatically.

You simply define which field pulls data from the transaction and which fields the signers need to fill out.

Once set up, these forms can be reused anytime by anyone on your team. Just select the form, confirm the signer and transaction details, and hit send. 

It’s a huge time-saver, especially for brokerages that send the same types of documents repeatedly.

ℹ️ Standardize your signing process

As form logic is built in, you can control exactly who signs and where, and what needs to be filled in. That means every signature request looks and functions the same, no matter who’s sending it.

This standardization reduces room for error, makes onboarding new team members easier, and ensures compliance across every transaction.

ℹ️ Customize what you need

Our forms are highly flexible. Using an intuitive drag-and-drop editor, you can add and arrange signature fields, text boxes, and checkboxes.

Want to pre-fill certain details or leave specific files for clients to complete? You’re in control of this. And because everything lives inside Paperless Pipeline, there’s no need to toggle between systems or re-upload files.

ℹ️ Designed for real estate teams

Whether you’re a transaction coordinator managing dozens of deals or a broker looking to bring standardization to your business, our forms feature helps your team manage documents more efficiently and reduce the manual workload involved in the signature process.

From creating polished, professional forms to sending signature requests in just a few clicks, our new form-building feature gives you a better way to handle real estate documents, right where you already work.

Reclaim Your Time: Try Pipeline eSign and Forms Today

Real estate professionals need tools that move as fast as their deals do. With Paperless Pipeline’s new built-in eSign and form-building features, your team can streamline every step of the signing process without ever leaving the platform.

Experience a simpler, smarter way to send and sign real estate documents without extra tools or leaving our platform.

Schedule a Paperless Pipeline demo today to see Pipeline eSign in action today. We’re excited to show you just how simple real estate eSignatures can be!