{"id":3070,"date":"2020-01-09T16:15:04","date_gmt":"2020-01-09T21:15:04","guid":{"rendered":"https:\/\/www.paperlesspipeline.com\/blog\/?p=3070"},"modified":"2026-03-20T13:37:21","modified_gmt":"2026-03-20T17:37:21","slug":"best-real-estate-brokerage-tools","status":"publish","type":"post","link":"https:\/\/www.paperlesspipeline.com\/blog\/best-real-estate-brokerage-tools","title":{"rendered":"How To Select The Best Real Estate Brokerage Software\u00a0"},"content":{"rendered":"\n
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Brokerage technology isn\u2019t just a nice-to-have. The right tools and systems can be an absolute game-changer for your real estate business. <\/p>\n\n\n\n

Firms that leverage intelligent software solutions report up to a 52% increase in productivity<\/a> and 49% better performance. This is thanks to streamlined workflows, automated processes, and smarter decision-making tools.<\/p>\n\n\n\n

If you still rely on spreadsheets, manual follow-ups, and disconnected systems, it\u2019s time to adopt a smarter way of running your brokerage. If you\u2019re evaluating real estate brokerage software<\/a>, Paperless Pipeline is built to keep your operations organized without adding complexity.<\/p>\n\n\n\n

Whether you\u2019re a managing broker or licensed real estate agent, juggling marketing materials, paperwork, and client relationships, the right tech stack can significantly reduce your workload.

In this guide, we\u2019ll highlight how to choose the right tools for your brokerage and provide our expert list of the best software, from transaction management to seamless integrations.<\/p>\n\n\n\n

4 Key Considerations Before Selecting Real Estate Brokerage Software<\/h2>\n\n\n\n

Before we dive into our list of the best software for you to use within your brokerage, let\u2019s look at some key points to consider before you add to your tech stack:<\/p>\n\n\n\n

1. How often are your current real estate tools used?<\/h4>\n\n\n\n

Consider how consistently and effectively your agents and admins use existing real estate tools. If they currently don\u2019t use any online software systems, assess how simple or difficult the transition will be.<\/p>\n\n\n\n

For many, the greater the change, the greater the frustration, so you must allow them time to adjust.<\/p>\n\n\n\n

If your real estate agents, for example, already use a multitude of different marketing tools, you will need to consider the impact that switching to an all-in-one tool will have.<\/p>\n\n\n\n

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The more features the system has, the more time is needed to set it up, oversee its use, and deal with questions and concerns.<\/p>\n\n\n\n

Pro Tip<\/strong>

Even if it\u2019s a free tool, consider whether a complete change to everything your real estate agents and admins does, will be worth the headache and frustration.

Alternatively, if access to a product requires an expensive annual contract (or charges a per-user fee) and users don\u2019t need all the features, does the actual return on investment (ROI) make financial sense?<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

2. What happens if one part of the process needs to change or adapt? <\/h4>\n\n\n\n

Real estate transactions are constantly changing, whether it\u2019s the forms required for property transfers, compliance rules, or the responsibilities of real estate brokers. Even association benefits and product offerings shift over time.<\/p>\n\n\n\n

In this environment, it\u2019s important to choose flexible and easy-to-integrate tools. The best systems are purpose-built to work with your existing tech stack, adapting as needed without forcing significant changes.<\/p>\n\n\n\n

This flexibility ensures your tools support your business operations so you can stay focused on what matters most: closing real estate transactions.<\/p>\n\n\n\n

Pro Tip<\/strong>

Evaluate the long-term impact that a new tool will have and make sure that it can continue supporting your company, even if you cancel the contract of service.

Can you take your data with you? Can you cancel anytime, or will you be forced into following a cumbersome process for years, with autorenewal of annual contracts and a high cost?<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

3. How simple is learning to use the tools you select?<\/h4>\n\n\n\n

Whether your company is entirely paper-based or uses a mix of online tools and manual processes, training is one of the most critical factors to consider. <\/p>\n\n\n\n

For offices that use paper from start to finish, a complete upheaval will change the way agents and admins manage deals. <\/p>\n\n\n\n

If a change is desired, make sure you can first test the complete system with a handful of real estate agents and admins to verify what training will be required and how. <\/p>\n\n\n\n

For offices that use web-based solutions, any new tools should work seamlessly alongside your team. This ensures that deals can continue and nothing will fall through the cracks. <\/p>\n\n\n\n

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It\u2019s also essential to consider the ease of use. While an all-in-one solution may sound like an easy option, it often requires a far longer training period and more time to maintain.<\/p>\n\n\n\n

Test any tool to ensure that the process will be quick and easy<\/h4>\n\n\n\n

For many agents and admins, time and efficiency are critical. Consider whether your entire brokerage must have all the features you need offered in one place, or if it makes sense to separate workflows for agents and admins to ensure that processes run optimally. <\/p>\n\n\n\n

Often, when an all-in-one tool is purchased without a trial run, agents will continue using the tools they rely on currently because it\u2019s the right tool for the job.<\/p>\n\n\n\n

What\u2019s the Best Way to Evaluate and Guarantee That a Tool Is Easy to Use?<\/strong>

Try out every tool before implementing it, and ask agents and admins to run a real transaction through the system in real-time.

Keep in mind that many software solution companies don\u2019t allow you to test their product for free, which means you can\u2019t evaluate whether it will be the right fit for your business in the long term. This is often a warning sign of a poor-quality tool.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

4. What happens if I need to change something in the future?<\/h4>\n\n\n\n
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If you\u2019re working to grow your company, things are going to change. You may outgrow some tools, while other tools become more important than ever before.<\/p>\n\n\n\n

Protect your data and your business by considering the many possible changes down the road. For example:<\/p>\n\n\n\n

\ud83e\udd14 What if your company grows? <\/h4>\n\n\n\n

Does the new tool allow you to scale up on demand, and does it grow with you? Many real estate tools require long-term annual contracts that auto-renew. Make sure the plan fits your needs now and in the future. <\/p>\n\n\n\n

\ud83e\udd14 What if the process changes? <\/h4>\n\n\n\n

Consider whether any new tool fits your current workflow and whether it can be customized easily to meet your needs in the future. As your business grows, all-in-one real estate tools can limit or prevent you from personalizing the process for continued consistency and efficiency. <\/p>\n\n\n\n

\ud83e\udd14 What if you want to cancel? <\/h4>\n\n\n\n

Ensure you verify how the tool will protect your data as a customer and how the provider will handle it if you cancel. Performing due diligence on the cancellation policies of any new tool you consider should be a top priority.<\/p>\n\n\n\n

Our Top 10 Real Estate Software Options<\/h2>\n\n\n\n

Here are our ten tools that we would recommend to anyone starting a real estate business. These are for a range of different functions.<\/p>\n\n\n\n

1. Paperless Pipeline: Best for transaction management, compliance, and commission management<\/h4>\n\n\n\n
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Of course, we’re pretty biased when it comes to transaction management, compliance, and commission management tools. <\/p>\n\n\n\n

Paperless Pipeline is the only software you need for transaction management across your entire business. Why? Because we don\u2019t bloat our software with extra features you don\u2019t need, and we don\u2019t lock you into contracts. We just provide simple tools that are designed to do one thing very well.<\/p>\n\n\n\n

2. Google Workspace: Best office suite software<\/h4>\n\n\n\n
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An office suite is a basic software package for performing everyday office functions. It typically includes word processing, spreadsheets, email, presentation software, and cloud storage.<\/p>\n\n\n\n

Most of these tools are essential to your brokerage\u2019s daily operations, so it\u2019s critical to have them from day one.<\/p>\n\n\n\n

We recommend using Google Workspace<\/a>, which has over 3 billion users<\/a>. The free version gives you full access to basic tools and is perfectly suitable for new businesses that need to minimize costs.<\/p>\n\n\n\n

It also enables real-time collaboration on documents, which is ideal for those starting a virtual brokerage<\/a> and looking to generate leads. <\/p>\n\n\n\n

The paid version offers better security, more storage, and management features, making it worth upgrading once you begin taking on admin staff and other real estate professionals.<\/p>\n\n\n\n

3. Xero: Best accounting software<\/h4>\n\n\n\n
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Accounting software is crucial for real estate brokerages to keep their finances in order. This means you should invest in a good accounting package as soon as possible.<\/p>\n\n\n\n

With over 4.4 million subscribers<\/a>, Xero\u2019s<\/a> flexibility makes it an excellent tool for growing brokerages. It can also integrate with over 700 other software tools. Xero offers accounting tools, commission and payment management, and contract management. <\/p>\n\n\n\n

The tool is also cloud-based, which means that it is perfect for those planning a remote brokerage.<\/p>\n\n\n\n

Its real estate module includes functionalities that are critical to real estate businesses, including: <\/p>\n\n\n\n